The Best Expense Tracking Software for Restaurants

One of the most difficult aspects of running a restaurant is managing the various expenses needed. These expenses can include purchasing ingredients, kitchen equipment, utilities, and rent. While these expenses can be recorded on pen and paper or on a spreadsheet, using expense tracker software is much more efficient. Before deciding on an expense tracker software system, restaurant managers should ensure that it can adequately meet their needs. Expense trackers should also be able to be accessed on both computers and mobile devices. Examples of online expense software systems that restaurants can use include Talygen, Zoho Expense, Rydoo, Expensify, and Shoeboxed. Overview of Expense Tracking Software Systems

1. Talygen

Talygen’s online expense tracking software system is a helpful resource for restaurant managers to use. Some of the benefits of using Talygen’s expense tracker include expense reports, reimbursement reports, and being able to upload expenses in bulk. The expense reports include data such as the type of expense. Receipts can also be uploaded to the report. The reimbursement reports provide information on whether an admin has approved or denied the expense. When uploading expenses in bulk, users can designate the type of expense. Talygen can also integrate with various third-party services such as Microsoft Outlook, Microsoft Excel, Microsoft Dynamics, Google Drive, Workday, Dropbox, and QuickBooks. Due to its flexibility and ease of use, Talygen is a great choice for restaurants to use as their expense tracker software.

2. Zoho Expense

Restaurant managers can use Zoho Expense to help them organize their various expenses and set budgets. One of the main benefits of using Zoho Expense is that users can record expense purchases via mobile. Once an expense is logged in the system, a report will be created on the expense. Users can also be reimbursed for their expenses. Another benefit of using Zoho Expense is that it includes add-ons such as QuickBooks, Google Drive, and Dropbox. However, a downside of using Zoho Expense is that users have reported issues on creating reports for some expenses.

3. Rydoo

Rydoo is an online expense tracking software system that restaurants can use. A key feature of Rydoo is that receipts can be uploaded to the system alongside expense information. Reports on expenses can then be viewed on a dashboard. Managers or admins can easily accept or reject expense reports. Another feature of Rydoo is that it can integrate with third-party systems such as Workday. However, some restaurant managers may hesitate to use Rydoo as their expense tracker because it will occasionally pick up incorrect details when scanning a receipt.

4. Expensify

Expensify can be used by restaurants to organize different kinds of expenses. When users upload a photo of a receipt to Expensify, they can then create reports based on the receipt information. Managers can also reimburse users for their expense costs. Expensify can also integrate with third-party apps such as QuickBooks, Microsoft Dynamics, and Workday. However, a disadvantage of using Expensify is that it does not work well on certain devices, such as Windows phones.

5. Shoeboxed

Shoeboxed is an expense tracker software system designed for small businesses. Managers of local restaurants can use Shoeboxed to track and organize their receipts via scanning and uploading them to the system. Like other expense tracking systems, Shoeboxed can be used to generate reports on receipts. Shoeboxed also works alongside tools such as QuickBooks. However, a downside of using Shoeboxed is that the folders are difficult to navigate.

Conclusion

Running a restaurant requires managers to keep track of different kinds of expenses. The most efficient way to do this is to use expense tracking software. For more information on Talygen’s expense tracking software, visit talygen.com/Expense-Tracking.